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Bookkeeping Office in Kelowna, BC - Canada

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Set up a default expense account for a supplier

Posted By on November 19, 2019

This tutorial will show you how set up a default expense account for suppliers so you don’t have to enter every time.

From the home screen choose Vendors.

vendors 300x277 Set up a default expense account for a supplier

Choose a vendor or create a new one. I will choose an existing one. and click on Options tab.

In the Expense Account section the account number pertaining to this vendor can be displayed.

This account is only a default account and can be changed at time of invoice entry.



vendoroptions 281x300 Set up a default expense account for a supplier

Example: I want to enter an invoice for this vendor and will change the default account.

vendoroptionpurchase 300x238 Set up a default expense account for a supplier

The default account is changed to reflect the new account. If you have another invoice for this vendor the original default account will be displayed so do not think that the new account will override the default account. The account change can only be done through the vendor screen. the first 2 steps above.

Hope this helped.

if you have other questions please drop me a note.




Simply Accounting Reports

Posted By on December 3, 2010

Report Printing in simply Accounting:

I am trying to print a report from May1 to May31, 09 but it tells me I can not go beyond May27, 09.

Why is that?

Abacus , 11:28:55 am
Categories: Reports
Permalink3 comments »
Comment from: Abacus [Member]
Check your session date. There are two ways to check your session date. First, session date pops up when you first open simply accounting program, you can change the session date there. Second, if you are already in the program, at the home screen click on maintenance than change session date, you can now change the session date.
09/27/09 @ 17:03
Comment from: Rob [Visitor]
How can I print the general ledger? Before, I would go under reports, financials, and general ledger. But now the general ledger option is not there anymore.
09/27/09 @ 17:15
Comment from: Abacus [Member]
You must have upgraded. With the 2009 version of simply accounting the word general ledger is changed to transactions by account. Go under reports, financial, and try transactions by account.
09/27/09 @ 17:19

Purchase Journal

Posted By on December 3, 2010

In purchases journal I adjusted an entry and now I can not find my entry. Does anyone know what I did?

Abacus , 05:24:32 pm
Categories: General
Permalink2 comments »
Comment from: Abacus [Member]
I think instead of adjusting the entry you might have accidently deleted the entry. When you call up the original purchase entry you have two icons next to each other. If you hold your mouse on it, one will say adjust invoice the other would say void invoice. If you want the entry to not exist at all choose void invoice, but if you want to change a part of the invoice than you must adjust the invoice. In your case I think you have to re-enter the purchase invoice once again.

09/27/09 @ 17:27
Comment from: Sylvia Jaumann [Visitor] · http://1stratebooks.com
Another possibility is that you changed the date when you adjusted the entry. Do a journal entry search by entry number and see if you can find it that way.
10/10/09 @ 16:21

Source Deduction

Posted By on December 3, 2010

How can I find out how much source deductions I have to pay to the government? I am in Canada, and working with Simply Accounting.

Comment from: Abacus [Member]
There are a few steps to take but it is easy.
1st- in your home screen click on reports, financials, and transactions by account. Pick
the date from, ex: July1,2009 to July31,2009.
2nd- in the 2000 series liability accounts choose the three source deduction accounts.
ex: CPP payable, EI payable, Income tax payable.
3rd- print the report and enter the liability in the purchases journal. Remember the date
in the purchases journal should always reflect the ending date of July 31, 2009, and
the invoice number should say “July09Payroll” to identify the source deduction
ending period. Good luck.

09/27/09 @ 17:30
Comment from: nk [Visitor]
1. For 2010 Provincial and Federal tax claim codes for TD1.

Federal amount $10,382.

Provincial amount for the following provinces are:

Alberta $16,825.
British Columbia $11,000.
Manitoba $8,134.
New Brunswick $8,777.
Newfoundland and Labrador $7,8333
Nova Scotia $8,231.
Northwest Territories $12,740.
Nunavut $11,714.
Ontario $8,943.
Prince Edward Island $7,708.
Saskatchewan $13,348.
Yukon $10,382.

12/29/09 @ 08:36
Comment from: Denis [Visitor]
does anyone know how to change the claim codes in simply accounting payroll module?

Yes, go to simply accounting home page.
Click on employees
Choose the employees name
Click on taxes tab
Change the federal and provincial claim.

12/29/09 @ 09:16
Comment from: JJ [Visitor]
Does anyone have some video tutorial. something that shows the basics. A URL would be great.

12/30/09 @ 09:22
Comment from: NK [Member]
go to www.accompservices.ca, at the bottom of the home page you can sign up and a series of turorials will be send to you. You’l find it very useful.
12/31/09 @ 09:35
Comment from: NK [Member]
I have heard that there is a fine if an employer does not get a SIN number from its employees.
Does anyone know.
12/31/09 @ 10:03
Comment from: NK [Member]
Hi Rob,
You are right. If an empoyer does not make a reasonable effort to get a SIN number from their employees, the employer will be subject to a penalty of $100. for each failure. Make sure each new employee fills out a TD1 form for both federal and provincial claims. You can get these forms from www.cra.gc.ca.
12/31/09 @ 10:06
Comment from: Kelowna Bookkeeper [Member]
To employers with payroll.
before you hire staff make sure you call CRA (Canada Revenue Agency) and get a payroll number.
The payroll number is the same as your business 9 digit number except it ends with RP0001, (RP for payroll).
the CPP, EI, and tax that is withheld from your employees is called “Source Deductions” and it is due on the 15th of each month for the previous month.
CRA phone number is 1800-959-5525.

03/12/10 @ 09:25
Comment from: Debrah [Visitor]
I was wondering if anyone knows when you are putting the source deductions in the purchase journal which account do you choose to put the amount in? I know it would be an expense under which expense?
(I’m using Simply accounting)
06/14/10 @ 08:35
Comment from: NK [Member]
Hi Debrah
This is how to post source deductions in the purchase journal.
From the top:
Choose your vendor (Receiver General)
Your invoice number should reflect the month the source deductions are for eg: 31May10 SD.
The date should reflect the month end. eg 31May2010.
first line – in the amount section of the purchase journal enter how much CPP you have to remit and post to your 2 thousand liability account CPP Payable.
2nd line – in the amount section enter the amount of EI you have to pay and post to the 2 thousand EI Payable account.
3rd line – in the amount section enter the amount of income tax you have to pay and post to the 2 thousand Income Tax Payable account.
The expense accounts are in the 5 thousand series numbers and they get affected automatically every time you process payroll. So, you don’t do a separate entry to capture the expenses.
I hope this has helped.
06/14/10 @ 22:54

Simply Accounting Tips

Posted By on December 3, 2010

Difference between Full Add and Quick Add:
Full add of a customer or a vendor allows you to enter the address, phone & fax number, contact name, etc. Quick add only allows you to add the name. You can always go back to customer or vendor screen and put the detail information in.
09/27/09 @ 17:33
Comment from: Brenda [Visitor]
I am living in Kelowna, bc in Canada. I am using Simply Accounting for my bookkeeping.

How can I tell if I am in history mode or not?

09/27/09 @ 17:40
Comment from: Rob [Visitor]
To answer your question of “How can I tell if I am in history mode or not?

If you have little feathers beside each module then you are in history mode.

09/27/09 @ 17:45
Comment from: Joe [Visitor]
As a small business operator, I am thinking of switching to Simply Accounting. Are there different flavours of Simply Accounting like Basic, or Enterprise, etc?

Can anybody tell me what is so special about Simply Accounting?

01/06/10 @ 20:20
Comment from: NK [Member]
Hi Joe, There are five types of softwares, First Step, Pro, Premium, Enterprise, and Accountant Edition.
First Step has a two step setup, fill in your company name and enter the company’s start and end date for the year. You can keep track of customers and supplies, write cheques, price list for inventory, and generate reports.
Pro offers General ledger, customers & sales, vendors & purchases, inventory & Services, Project costing, and payroll. It is easy to set up and transfer data from Quickbooks or MYOB.
Premium offers the same essentials as Pro with some extras, you can roll up multiple company files into one ledger data file for consolated reporting. This is great for enterprises that have multiple cmpanies. Choose between 2 inventory costs, first in first out or weighted average cots. You have more tools for sales analysis and forcasting.
Enterprise offers same features as Pro & Premium plus, you can get packages with 10,15,or 20 users. Includes simply care with payroll and support, control user access, and serialized inventory.
Accountant Edition offers same as above three softwares as well as, you can now create, open, edit and save from all simply accounting 2010 editions. Re-number general ledger account numbers and merge duplicate data. Provides real-time simultaneous access so clients don’t have to stop entering infrormation before you can open, enter, edit, and save your data.
Hope this helps.

01/15/10 @ 10:22
Comment from: Kelowna Bookkeeper [Member]
The project module in Simply Accounting can be very useful.
With older versions of the program I set up different categories in the chart of accounts to track cost and that made my chart of accounts pages long. But now I use the projects for businesses such as construction, real estate rental property or manufacturing.
You can allocate all direct cost on an item through purchases or sales modules.
This has become a great tool for me and for my clients.

03/12/10 @ 10:52
Comment from: Kelowna Bookkeeper [Member]
I learned a trick in how to keep Canadian and US customers and vendors separate.
When you’re entering a new customer, eg, a US customer in the customer module press the space bar once and start entering the customer name. This will indent your customer name. All the names with an indention are your US customers.

03/12/10 @ 11:02
Comment from: Kelowna Bookkeeper [Member]
What is a sub-ledger and what is a control account.
This is a very good question. In Simply Accounting program a sub-ledger refers to the modules where you enter purchases and make payments and create sales and enter receipts.
The control account is the accounts payable and receivable on your balance sheet. These accounts keep trap of every invoice entered and payment received. The total of the control account should always match the sub-ledger account.

03/12/10 @ 11:08